Privacy Policy

Privacy is our top priority.

Last updated: 17.2.2025

1. Data Controller

Name: Kapteeni Kookos Capital Oy
Business ID: 33100061-4
Address: Honkaharjuntie 14 B
Email: info@kkc.fi
Phone: +358407444792

2. Name of the Register

Kapteeni Kookos Capital Oy’s customer and project register.

3. Purpose and Legal Basis for Processing Personal Data

Personal data is processed for the following purposes:
– Managing and maintaining customer relationships
– Providing and developing company services
– Invoicing and accounting
– Compliance with legal obligations
– Project management and documentation

Processing is based on the following legal grounds under the General Data Protection Regulation (GDPR):
– Performance of a contract (processing data of individuals in a customer relationship)
– Legal obligation (e.g., accounting regulations)
– Legitimate interest (e.g., maintaining a customer register and project documentation)

4. Data Content of the Register

The register may contain the following personal data:
– Customers: Name, email address, phone number, company (if applicable), invoicing details
– Project-related contacts and employees: Name, role in the business

Personal data is not collected through online forms but is obtained in connection with customer relationships or projects.

5. Retention Period of Personal Data

Personal data is retained as long as necessary for the purpose of the register:
– Customer data is retained for the duration of the customer relationship and for up to 5 years after its termination.
– Project data is retained as long as it is relevant for project management and company operations.
– Invoicing data is retained for in accordance with accounting laws.

6. Regular Sources of Data

Personal data is primarily collected from:
– The customer during the customer relationship
– Entities involved in company projects
– Public sources such as company websites

7. Disclosure and Transfer of Data

Personal data is not sold or disclosed to third parties unless required by law. Data may be transferred to:
– Accounting firms or bookkeeping services for legal compliance
– IT service providers for data storage and maintenance
– Authorities in legally required situations

8. Data Security

Personal data is processed carefully and protected appropriately:
– The customer register is password-protected and only accessible to authorized personnel.
– IT systems are protected with firewalls and security software.
– Access to data is restricted to employees who need it for their duties.

9. Rights of the Data Subject

The data subject has the following rights:
– Right to access: The data subject can request a copy of their personal data.
– Right to rectification: The data subject can request the correction of inaccurate data.
– Right to erasure: The data subject can request the deletion of their data unless legal obligations require retention.
– Right to restrict processing: The data subject can request a restriction on data processing under certain conditions.
– Right to object: The data subject can object to data processing if based on legitimate interest.
– Right to data portability: The data subject can request their data to be transferred to another controller.

All requests regarding these rights must be submitted in writing to the data controller.

10. Changes to the Privacy Policy

Kapteeni Kookos Capital Oy may update this privacy policy as needed. Updates will be published on the company’s website or via other appropriate channels.

11. Contact Information for Privacy Matters

For any privacy-related inquiries, please contact:
Kapteeni Kookos Capital Oy
Email: info@kkc.fi
Phone: +358 40 7444 792

If you believe your privacy rights have been violated, you may file a complaint with the
Data Protection Authority: www.tietosuoja.fi